Introduction
As part of any recruitment process, Holibob collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
Personal Information Collection
Holibob collects a range of information about you, including:
- Personal contact details such as name, title, addresses, and contact details (including email address and telephone number(s))
- Details of your qualifications, skills, experience, and employment history
- Information about your current level of remuneration, including any benefits entitlements
- Whether or not you have a disability for which the Company needs to make reasonable adjustments during the recruitment process
- Information about your entitlement to work in the UK
Method of Collection
Your information is collected through various means, including:
- CVs, passport, or other identity documents
- Interviews and any other forms of assessment such as online testing
- Third parties, such as references supplied by former employers, once a job offer has been made
Purpose of Processing
We will use your personal information to:
- Assess your skills, qualifications, and suitability for the role
- Carry out reference checks
- Communicate with you about the recruitment process
- Keep records related to our hiring processes
- Comply with legal or regulatory requirements
Storage of Personal Information
Your data will be stored in:
- Your application record
- HR files and systems
- Other IT systems, including email
Legal Basis for Processing
We process your data:
- To take steps at your request prior to entering into a contract
- To comply with legal obligations
- As part of our legitimate interest in managing recruitment and keeping records
Consequences of Failure to Provide Information
If you fail to provide necessary information:
- We may not be able to process your application successfully
Data Access and Sharing
Your information may be shared with:
- HR and recruitment team
- Interviewers
- Managers in the business area
- IT staff, if necessary
- Third parties, upon successful job application and offer of employment
Data Security
Holibob is committed to ensuring the security of your data, with:
- Internal policies and controls in place
- Measures to prevent data loss, unauthorized access, and disclosure
Your Rights
As a data subject, you have the right to:
- Access and obtain a copy of your data
- Request correction of incorrect or incomplete data
- Request deletion or cessation of processing of your data
- Object to the processing of your data
- Request a temporary halt on processing in certain circumstances
For any of these requests, please contact:
For complaints related to data protection rights, contact:
- Information Commissioner’s Office (ICO)
ICO Contact Information:
- Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom
- Helpline number: 0303 123 1113
- ICO website
